When creating offers, bills of quantities are the central document on which all subsequent processes are based. However, BOQ analysis was a manual, time-consuming process for a long time – until now. This article shows how intelligent software automates BOQ analysis and what benefits this brings to companies.

The Challenge of Traditional BOQ Processing

Building materials manufacturers and distributors typically receive bills of quantities with hundreds of line items as the basis for offer creation. Then the time-consuming process begins:

• Analyze bills of quantities, review each item
• Identify and mark relevant item
• Search for matching products in your own catalog
• Transfer quantities and units

This conventional approach costs valuable time that would be better invested strategically. Added to this are the risks of manual processing: transfer errors, overlooked positions, incorrectly assigned products, or duplicate processing.

New Standards in BOQ Analysis

Digital transformation hasn’t stopped at the sales sector either. With kinisto, there’s now a software solution that offers automated functions for BOQ analysis and fundamentally changes the entire process:

1. Automatic Item Recognition

Manually searching through extensive documents is a thing of the past. AI-based software automatically recognizes items in bills of quantities – even with scanned PDFs or complex GAEB files. The software identifies item numbers, descriptions, quantities, and units and prepares them in a structured format.

Not every item in a bill of quantity is relevant for every company. The software automatically filters and highlights exactly the items that are important for the specific company. This way, users no longer need to analyze the bills of quantities themselves and save valuable time.

2. AI-powered Product Suggestions

A significant innovation is automatic product matching. Based on the item text, the software suggests matching products from the catalog – and with high precision. The self-learning AI becomes more reliable with each offer.

Deep Dive: What Intelligent BOW Analysis Means

Unlike simple text recognition, AI analyzes BOQs like a human would. It recognizes the relationships between text elements and captures information in context. This allows bills of quantities to be evaluated quickly, efficiently, and precisely regardless of structure and format – a crucial advantage.

The AI first clusters natural language into individual components and captures both the meaning of the text elements and their position in the document. Subsequently, all captured elements – linguistically and positionally – are placed in the right context. This way, the software captures complex content relationships, regardless of format or wording.

The Measurable Benefits of Modern BOQ Analysis

Time Savings and Resource Optimization

Companies save more than 50% of the time when processing bills of quantities. Highly qualified employees spend less time on manual processes and can apply their expertise where it really counts: in strategic offer design and customer consulting.

Error Reduction and Quality Improvement

Automated data extraction and transfer significantly reduces human errors. Consistent use of intelligent BOQ analysis leads to more precise, more complete offers. This not only increases the success rate but also improves customer satisfaction through more professional results.

Comprehensive Support

BOQ analysis is the foundation. Modern software supports the entire quotation process based on this: from identifying relevant items to suggesting products – regardless of whether proprietary products, third-party products, or only specifications are listed in the BOQ.

Case Study: Bill of Quantity Analysis with kinisto

Greenleaf, a leading provider of urban landscaping solutions, faced the challenge of processing over 1,000 inquiries monthly. By implementing kinisto, the company was able to optimize their quotation process. The software introduction led to significant improvements:

• A measurement with three bills of quantities consistently showed more than 55% time savings in processing.
• Inquiry filing, project assignment, and submission deadline capture now happen automatically.
• Employees can focus on value-added activities.
• AI product suggestions become increasingly more precise, especially for simpler products.
• After a brief adjustment period, employees don’t want to work without the software anymore.

The result: Higher employee satisfaction, improved response times, and more time for value-added activities.

Conclusion: Competitive Advantage Through Intelligent BOQ Analysis

Automated bill of quantity analysis is more than just technological progress – it’s a decisive competitive advantage. Companies that rely on an intelligent solution like kinisto can respond to tenders faster, more precisely, and more efficiently.

In a time when speed and precision can determine success or failure, modern specification analysis is no longer just an option, but a necessity for forward-thinking companies.

The BOQ Analysis Software kinisto

kinisto is the AI-based software for quotation management specifically for building materials manufacturers and distributors. With this intelligent software, BOQs can be analyzed much faster, inquiries can be better prioritized, and managed more comfortably. kinisto supports the inside sales team throughout the entire quote creation process.