From paper mountains to digital workflow - How Beinbrech revolutionized the quotation process

Beinbrech is a leading building materials dealer from Rhineland-Palatinate with a wide range of products for building construction, civil engineering, roofing and other trades. With an operating and storage area of over 170,000 square meters at 5 locations and an efficient logistics concept, Beinbrech is one of the most important wholesalers for timber and building materials in the region. Nationally, the company plays a leading role in structural timber construction and in the carpentry and roofing trades.

As an established building materials dealer with a broad assortment of products for structural engineering, civil engineering, roofing and other trades, Beinbrech faced several systemic challenges:

• Product Diversity as a Cost Driver: As a full-range supplier, Beinbrech must offer an enormous range of products for the most diverse trades – from foundation materials to roof tiles. Previously, this meant significant complexity in offer creation.

• Multiple Calculations for the same Construction Project: Without central documentation, it regularly happened that the same construction project was calculated multiple times – sometimes even at different locations. This not only led to wasted resources, but also to inconsistencies in quotes.

• Time-intensive Supplier Inquiries: For more specialized product inquiries, time-consuming manual processes were necessary. Employees had to cut out relevant pages from PDF documents and compose individual emails to suppliers – an enormous time expenditure, especially for extensive projects.

The introduction of kinisto has fundamentally changed and optimized the quoting process at Beinbrech:

1. Intelligence across all Trades: With kinisto, employees can now receive suitable product suggestions for every trade. The software continuously learns and refines its suggestions, which represents an enormous advantage especially for a broadly positioned building materials dealer.

2. End of Duplicate Work: The automatic duplicate detection is a particular added value for Beinbrech: Even if calculations have already been made for the same construction project at another location, kinisto recognizes this and warns the employees. The result: no more duplicate work and consistent quotes across all locations.

3. Supplier Inquiries with one Click: Instead of laboriously cutting out relevant pages from PDFs and composing individual emails, one click in kinisto is now sufficient to send a suitable supplier inquiry. Especially for large orders, employees save considerable time.

4. Seamless Collaboration across Trades: Since Beinbrech carries several trades in its assortment, different technical experts often need to collaborate on an offer. With kinisto, everyone involved has access to all relevant information in one central location. The system even automatically assigns individual specification positions to the responsible trades and makes it transparent at all times which tasks are still open.

5. Customer-oriented Offer Formats: The flexible offer formats in kinisto have made the transition easy for Beinbrech’s customers. They particularly appreciate the clarity and transparency of the offer as well as the option to always receive a GAEB file.

A remarkable example of the user-friendliness of kinisto was shown when a new employee started in sales at Beinbrech. Due to the high workload of the team, there was hardly any time for comprehensive training on the software.

Despite this challenge, the new colleague found his way around kinisto surprisingly quickly. Without extensive training, he was able to create offers independently after a short time. Within a few hours, he was fully productive and handled customer inquiries efficiently. The intelligent product suggestions particularly helped him quickly find his way around the extensive assortment.

Beinbrech’s experiences highlight the specific challenges of building materials trade. Unlike manufacturers, who can often focus on specific product groups, building materials dealers must cover an extremely broad assortment and coordinate complex inquiries across different trades.

For companies in this industry, digitizing the quotation process can represent a decisive competitive advantage. The ability to respond quickly and precisely to customer inquiries while efficiently organizing internal processes is of central importance in a margin-driven business like building materials trade.

With the successful implementation of kinisto, Beinbrech has not only optimized its quotation process, but also taken an important step towards the digital building materials trade of the future. In an industry traditionally characterized by manual processes, the company positions itself as a pioneer of digitization.

Beinbrech’s experiences show: Especially for building materials dealers with their broad assortment and complex requirements, the digital transformation of quote management offers significant potential – both for internal efficiency and customer satisfaction.